Jobs at UNDP

The Human Resources (HR) Unit is mandated to focus on strategic issues such as, capacity development, career repositioning and mentoring of staff. The HR unit handles recruitment
, selections, placements, staff career development and performance management. Additionally, the Unit is responsible for staff learning, training and development. The unit supports other UN agencies (UNIFEM, UNAIDS, UNFPA, UNITAR, UNDSS, UNIC, UNIDO, UNODC, UNIDO, UNCTAD, IFAD, UNEP, UNOV and UN HABITAT) in managing their HR issues.

Please apply only for advertised vacant positions and internships as unsolicited applications will not be considered.


How to Apply:
Interested candidates should visit http://www.ng.undp.org/jobs.shtml  and submit applications. Note that only shortlisted candidates will be contacted.
Closing Date: 22nd August, 2012.

  • FINANCE ASSOCIATE
    Duties and Responsibilities

    Summary of key functions:

        * Administration and implementation of program and operational financial services
        * Support to management of the country program, budget preparation and administration
        *  Accounting and administrative support
        *  Facilitation of knowledge building and knowledge sharing



    Administration and implementation of program and operational financial services

        * Review and verify financial transactions/activities/documentation for accuracy, appropriateness and completeness and ensure full compliance of financial services and transactions with UN Women rules, regulations, policies and recording and reporting systems. Certify transactions for accuracy and propriety prior to submission to the supervisor for approval and/or action.
        * Analyze/interpret the financial rules and regulations, as well as established policies and procedures, and provide advice and recommend solutions to a wide range of financial issues.
        * Review drafts for cost sharing and Trust Fund agreements including conditions of contributions within resource mobilization efforts. Follow up on contributions within the CPO resource mobilization efforts.
        * Monitor and implement an effective and proper functioning of the financial resources management system.
        * Manage the financial business processes mapping and elaboration of the content of internal Standard Operating Procedures in finance, in consultation with the supervisor.
        * Monitor the financial status and implement control mechanisms for management/development projects and keep stakeholders and clients informed for timely actions/decisions. Review status reports for quality control.
        * Recommend and/or implement cost saving and reduction strategies, in consultation with the office management.
        * Monitor financial exceptions report for unusual activities or transaction, investigate anomalies and report to the supervisor conclusions and/or present recommendations for actions/decisions.
        * Follow-up and/or take action on audit recommendations to ensure implementation of corrective actions. Assist in reviewing the audit reports on NGO executed projects
        * Supervise and guide staff and personnel under his/her responsibility, as applicable, provide technical guidance and monitor performance to ensure delivery of results according to plans and standards of accountability and performance.



    Support to management of the CPO program, preparation and administration of budgets

        * Collect, verify and present thoroughly researched information and data for use in the planning of financial resources and the formulation of country program work plans, budgets, proposals on implementation arrangements and execution modalities.
        * Input data in Atlas for new grants in the form of Annual Work Plans (AWPs) and monitor status. Keep stakeholders and clients informed for timely action and/or decisions.
        * Contribute to office budget planning and preparation by presenting thoroughly researched information for planning of financial resources of the CPO, including reports containing an analysis of the office’s financial situation (expenditures versus budget allocations).
        * Provide information/guidance to the executing agencies on routine implementation of projects. Keep track of the appropriate and timely use of financial resources.
        * Verify accuracy of Combined/Programme Delivery Reports and One UN Financial Reports as applicable. Take appropriate action to ensure accuracy of information.
        * Provide information for the audit of projects and implementation of audit recommendations.
        * Implement control mechanism for development projects through monitoring budgets preparation and modifications and budgetary status. Track and report on program and operational financial resources.
        * Prepare accurate and timely mandated financial reports to donors and other clients and stakeholders.
        * Prepare timely cost recovery documents for the services provided by UNW to non-core programmes by core programme resources or to prepare bills to services provided to other organizations for reimbursement. Elaborate and implement the income tracking system and follow-up on cost recovery.



    Accounting services and administrative support

        * Review and verify accuracy and relevancy of the supporting documents for payments and prepare financial reports. Prepare PO and non-PO vouchers for development projects.
        * Maintain internal expenditures control systems to ensure that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas, payrolls are duly prepared and processed; travel claims, MPOs and other entitlements are duly processed
        * Review accounts receivables for UN Women projects and follow-up with project managers and finance section at headquarters on contributions, deposits creation in Atlas and their application to AR pending items.
        * Maintain up to date and accurate data in Atlas and take timely corrective actions on erroneous data.
        * Maintain proper follow up of advances to implementing partners, review their financial reports together with project managers and be fully satisfied before making next installment
        * Draft financial reports for donors in accordance with donor requirements, UN Women procedures and in conjunction with project managers.
        *  Associate revenue and expenditure in commitment control for non core projects
        * Manage petty cash fund, cash imprest level and other temporary GL accounts, ensuring accuracy and transparency in use and reporting.
        * Undertake timely corrective actions on unposted vouchers, including vouchers with budget check errors, match exceptions and unapproved vouchers. Timely response to HQ requests to resolve financial data issues.
        * Prepare timely VAT reimbursements with adequate documentation support.
        * Ensure all supporting documents on financial transactions are secured and properly filed.
        *  Acts as vendor approver.

    Facilitation of knowledge building and knowledge sharing

        * Contribute to training initiatives on financial processes by conducting training and/or organizing training events and activities.
        * Capture, synthesize and/or codify lessons learned and best practices in financial management and services. Disseminate to clients and stakeholders as appropriate to build capacity and knowledge.
        *  Design and/or introduce innovations in financial business operational practices and management.

    Competencies
    CORE VALUES / GUIDING PRINCIPLES

        * Integrity: Demonstrating consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.
        *  Cultural Sensitivity/Valuing diversity: Demonstrating an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrating an international outlook, appreciating differences in values and learning from cultural diversity.

    CORE COMPETENCIES

        * Ethics and Values: Demonstrating / Safeguarding Ethics and Integrity
        * Organizational Awareness: Demonstrate corporate knowledge and sound judgment
        * Developing and Empowering People / Coaching and Mentoring: Self-development, initiative-taking.
        * Working in Teams: Acting as a team player and facilitating team work
        * Communicating Information and Ideas: Facilitating and encouraging open communication in the team, communicating effectively
        * Self-management and Emotional intelligence: Creating synergies through self-control
        * Conflict Management / Negotiating and Resolving Disagreements
        * Knowledge Sharing / Continuous Learning: Learning and sharing knowledge and encourage the learning of others

    FUNCTIONAL COMPETENCIES

        * Very good analytical skills and results orientation
        * Client oriented approach to work
        * Skills to manage relationships and communicate
        * Thorough knowledge of financial rules and regulations and accounting principles.
        * Excellent knowledge and application skills of IT tools and management systems
        * Ability to provide input to business processes re-engineering, implementation of new systems



    Required Skills and Experience


    Education:  

        * Secondary Education with specialized national or international certification in accounting and finance. University Degree in Business or Public Administration desirable, but it is not a requirement.

    Experience:  

        * Minimum 7 years of progressively responsible experience is required in financial management and administration, in a large corporation or organization is required.
        * Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of spreadsheet and database packages, experience in handling of web based management systems.

    Language Requirements:

        * Excellent command of written and spoken English and at least one Nigerian language




    Location: Abuja
    Experience: 7 year(s)
    Course of Study: Public Administration
    Required Grade:  Not Specified

  • ADMINISTRATIVE ASSOCIATE
    Duties and Responsibilities

    Summary of Key Functions: 

        * Administrative support services and support to supply and asset management
        * Support to the effective administrative and financial controls in the office
        * Support to the administration of procurement services
        * Receptionist services
        * Facilitation of knowledge building and knowledge sharing

    Ensures efficient administrative support and support to supply and asset management, focusing on achievement of the following results:

        * Arrange travel and prepare travel authorization and all related requirements (visas, required clearances, immunization requirements)
        * Arrange purchase of and ensure timely and appropriate distribution office equipment and supplies. Oversee sufficient inventory. Keep adequate records in Atlas to ensure proper asset management
        * Preparation of inventory reports. Implementation of inventory and physical verification check-up in the office and projects.
        * Organization and coordination of shipments and customs clearance
        * Liaise with UNDP and other partners in the country to ensure utilization of LTAs and vendor agreements, including the use of courier services to ensure cost effective arrangements.
        * Provide inputs to the administrative business processes mapping and implementation of the internal standard operating procedures (SOPs).
        *  Execute all necessary arrangements to ensure efficient office space allocation and all related services.
        * Arrange and oversee building maintenance, movement and repair of furniture and other assets.
        * Coordinate and/or manage all administrative services for events and workshops including arranging venue, travel and hotel reservations. Process visa, identity cards and other documents.

    Provides support for effective administrative and financial control in the office, focusing on achievement of the following results:

        * Maintenance of administrative control records such as commitments and expenditures.
        * Confirmation of availability of funds prior to review by supervisor; creation of vendor set-up information in Atlas;
        * Maintenance of data integrity in the database, control programme; analysis of results and initiation of corrective actions when necessary.
        * Coordination of  common premises/services cost-recovery arrangements.
        * Proper control of supporting documents of funds and activities.
        * Provision of the information for the audit.


    Support to the administration of procurement services

        * Reviews procurement request and initiate procurement procedures, administer receipt of quotations, bids or proposals ensuring accuracy of information/data and compliance with UNW regulations, rules, policies and procedures.
        * Prepare purchase orders and contracts in and outside Atlas and ensure timely dispatched of purchase orders.
        * Create and maintain vendor profiles in Atlas.
        * Perform buyer role in Atlas for goods and services.
        * Timely corrective actions on POs with budget check errors and other problems.
        * Process payment of contracts and agreements with the required support documentation and certifications.
        *  Provision of information for preparation of cost-recovery bills in Atlas as required.

    Coordinates implementation of Registry and Receptionist functions, supervises Registry Clerk and Receptionist, focusing on achievement of the following results:

        * Provision of efficient general reception and information services.
        * Provision of reliable registry services.


    Supports knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:

        * Training of staff on the administrative procedures
        * Briefing/debriefing of staff members on issues relating to area of work
        * Sound contributions to knowledge networks and communities of practice.



    Competencies
    CORE VALUES / GUIDING PRINCIPLES

        * Integrity: Demonstrating consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.
        * Cultural Sensitivity/Valuing diversity: Demonstrating an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrating an international outlook, appreciating differences in values and learning from cultural diversity.



    CORE COMPETENCIES

        * Ethics and Values: Demonstrating / Safeguarding Ethics and Integrity
        * Organizational Awareness: Demonstrate corporate knowledge and sound judgment
        * Developing and Empowering People / Coaching and Mentoring: Self-development, initiative-taking.
        * Working in Teams: Acting as a team player and facilitating team work
        * Communicating Information and Ideas: Facilitating and encouraging open communication in the team, communicating effectively
        * Self-management and Emotional intelligence: Creating synergies through self-control
        * Conflict Management / Negotiating and Resolving Disagreements
        * Knowledge Sharing / Continuous Learning: Learning and sharing knowledge and encourage the learning of others



    FUNCTIONAL COMPETENCIES

        * Ability to perform a broad range of administrative activities related to operations resources management and services
        * Good organizational skills
        * Ability to research, select relevant information and maintain accurate records and data base.
        * Knowledge of procurement rules and best practices
        * Good application skills of IT tools and management systems



    Required Skills and Experience

    Education:  

        * Secondary education. Certification in administration and/or procurement desirable.
        * University Degree in Business or Public Administration would be desirable, but it is not a requirement.

    Experience:  

        * Minimum of 6 years of experience in administration is required, in a large corporation or organization is required.
        * Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.


    Language Requirements:

        * Excellent command of written and spoken English and at least one Nigerian language



    Location: Abuja
    Experience: 6 year(s)
    Course of Study: Public Administration
    Required Grade:  Not Specified