Jobs at United Nations Population Fund

The United Nations Population Fund (UNFPA), the leading UN organization in Reproductive Health and Population and Development is recruiting personnel for the following position
in its Country Office in Abuja, Nigeria.


    Programme Associate (RHCS)  -  ICS 07
    Vacancy Number: VN  007-2012
    Type of Contract: Service Contract
    Post level: ICS 07
    Duty Post: Abuja
    Type of Contract: One Year Only
    Under the general supervision of the Resident Representative and the  direct supervision of the
    National Programme Analyst (RHCS), he/she will undertake the following duties:  Under the overall
    supervision of the Resident Representative and direct supervision of the National Programme
    Analyst (RHCS), the Program Associate  RHCS substantively contributes to the effective
    management of UNFPA activities in the areas reproductive health commodities security, as follows:
    • He/she analyzes and assesses relevant political, social and economic trends and provides
    substantive inputs to project formulation and evaluation, joint programming initiatives and
    national development frameworks.
    • He/she will support the  National Programme Analyst, RHCS in facilitating the delivery of
    UNFPA programs by monitoring results achieved in the implementation.
    • He/she will support the appropriate application of systems and procedures and develops
    enhancements if necessary.
    • He/she  will facilitate the work of consultants, advisors and experts and establishes and
    maintains collaborative relationships with counterparts in government, multi lateral and bilateral donor agencies and civil society to address emerging issues.
    • Provide technical support to ensure the institutionalization of a sustainable national RH
    commodity supply and logistic management system.
    • Provide  support for the institutionalization of a competitive and transparent contraceptive
    procurement system and plan.
    • Provide support for tracking of contraceptives and other RH Commodities procurement and
    delivery to Implementing Partners (IPs).
    • Participate in review meetings and evaluation missions and prepare regular inputs to status
    and progress reports.
    • Provide logistical and technical support to the programme implementation by reviewing
    quarterly project workplans and proposing corrective actions, as necessary and summarize
    all reports from the decentralized offices.
    • Facilitate programme financial management by reviewing and participating in the
    processing of government requests for advances and direct payments.
    • Support the advocacy and resource mobilization strategy of the Field Office by compiling
    and synthesizing relevant background materials for use in discussions and public events
    relating to RHCS.
    • Establish and maintain network of donor and public information contacts and provide
    assistance in organizing public information events on RHCS.
    • Prepare all substantive meetings between the National Programme Analyst,   RHCS and
    donors/development partners regarding RHCS (Summarize projects, take notes and follow
    up on recommendations).
    • In collaboration with organize programme meetings and make reports and follow up actions
    taken on recommendations to the Maternal Health Advisor and National Programme
    Analyst,  RHCS.
    • In consultation with the Maternal Health Advisor and NPO RHCS follow up on FACE and
    ensure that FACE Forms are received timely from the decentralised offices.
    • Perform  any other  tasks as assigned by the UNFPA Representative,  Deputy
    Representative, Maternal Health Advisor and National Programme Analyst,   RHCS.
    Functional Competencies
    • Results-based programmes development and management
    • Innovation and marketing of new approaches
    • Leveraging the resources of national governments and partners/Building strategic alliances
    and partners
    • Advocacy/Advancing a policy oriented agenda
    • Resource mobilization:
    Corporate Competencies:
    • Knowledge sharing/Continuous learning
    • Integrity/Commitment to mandate
    • Valuing diversity
    • Working in teams
    • Communicating information and ideas
    • Conflict and self management
    • Empowerment/Developing people/Performance management
    • Analytical and strategic thinking:
    • Results orientation/Commitment to excellence:
    • Appropriate and transparent decision making:
    
    
    Qualification and Experience:
    The ideal candidate should;
    - Be a Nigerian national (Male or Female).
    - Possess University degree in health  or  social sciences.
    - Possess a minimum of 7 years of related work experience preferably in a national or
    - international organization
    - Have an excellent organizational and time management skills
    - Have the ability to perform well under pressure and flexibility in handling unexpected
    - work assignments as and when necessary
    - Possess good writing and communication skills.
    - Have good working knowledge of MS Office applications
    
    
    METHOD OF APPLICATION
    All applications should include functional e-mail addresses and mobile phone numbers, letter of
    application and UN Personal History Form (which can be download from our intrasite) attached as
    one file in MS WORD  .    Applications should be addressed to  The UNFPA Resident
    Representative, Abuja and forwarded to e-mail addresses -vacancyrhu.ng@unfpa.org  latest by
    25 December, 2012 and clearly marked “Programme  Associate,  RHCS - ICS 07”
    Please note that UNFPA will respond only to those applicants in whom it has a further
    interest.  Kindly also note that ONLY applications sent by e-mail will be accepted.   Qualified
    women are encouraged to apply.
    
    *UNFPA reserves the right to appoint at the indicated or lower level and prior to the   closing
    date.


    Location: Abuja
    Experience: 7 year(s)
    Course of Study: Not Specified
    Required Grade:  Not Specified




    Shipping and Logistics  Associate (RHCS)  -  Lagos

    Vacancy Number: VN  008-2012
    Type of Contract: Service Contract
    Post level: ICS 07
    Duty Post:  Lagos
    Duration of Contract:   One Year only
    Key External Contacts: Clearing agents, shipping company, Nigeria Port authority, Third
    party port operators, Transport companies and FMoH/CCW staff.
    Specific Purpose of the job: Responsible for the supervision of clearing and forwarding
    agents to expedite timely delivery of commodities to Central Contraceptive Warehouse and
    managing of distribution to States
    Primary duties, responsibilities and accountabilities
    Port Clearance
    • Follow up and collection of form M  exemptions prepared by Field Office Admin and
    Procurement Staff.
    • Follow up with the Admin/Protocol Clerk  for FMoFA waivers
    • Collection of shipping company debit note from shipping company in collaboration with
    clearing agents.
    • Collection of terminal charges from NPA or third party container terminal operators in
    collaboration with shipping company/clearing agents.
    • Review shipping company and terminal charges and recommend to field office for payment.
    • Obtaining receipt for shipping and terminal charges in collaboration with clearing agents.
    • Supervises the loading of the container and monitor container until delivery to agreed
    location.
    • Ensure timely return of containers to shipping company.
    • Obtain container deposit from shipping company and remit to field office
    Commodity Logistics
    • Documentation of delivery of  commodities to Implementing Partners using UNFPA
    recommended formats
    • Support to CCW staff in monthly physical stock count and documentation in stock cards
    and ledgers
    • Support to CCW staff in stock counts and packaging for distribution to States and NGOs
    • Provision of regular status reports on stocks and storage conditions in CCW and Shed 36
    • Any other duties that may be appointed by Supervisor from time to time.
    Functional Competencies
    • Results-based programmes development and management
    • Innovation and marketing of new approaches
    • Leveraging the resources of national governments and partners/Building strategic alliances
    and partners
    • Advocacy/Advancing a policy oriented agenda
    • Resource mobilization:
    Corporate Competencies:
    • Knowledge sharing/Continuous learning
    • Integrity/Commitment to mandate
    • Valuing diversity
    • Working in teams
    • Communicating information and ideas
    • Conflict and self management
    • Empowerment/Developing people/Performance management
    • Analytical and strategic thinking:
    • Results orientation/Commitment to excellence:
    • Appropriate and transparent decision making:
    
    
    Qualification and Experience:
    The ideal candidate should;
    - Be a Nigerian national (Male or Female).
    - Possess University degree in B.sc/HND in Social /Management Sciences,
    - Possess a minimum of 7 years of related work experience preferably in a national or
    international organization.  At Least years  working  experience in Nigeria Port clearance
    - Have an excellent organizational and time management skills
    - Have the ability to perform well under pressure and flexibility in handling unexpected
    - work assignments as and when necessary
    - Possess good writing and communication skills.
    - Have good working knowledge of MS Office applications
    
    
    METHOD OF APPLICATION
    All applications should include functional e-mail addresses and mobile phone numbers, letter of
    application and UN Personal History Form (which can be download from our intrasite) attached as
    one file in MS WORD  .    Applications should be addressed to  The UNFPA Resident
    Representative, Abuja and forwarded to e-mail addresses -vacancyrhu.ng@unfpa.org  latest by
    25 December, 2012 and clearly marked “Shipping and Logistics  Associate RHCS - ICS 07”
    Please note that UNFPA will respond only to those applicants in  whom it has a further
    interest.  Kindly also note that ONLY applications sent by e-mail will be accepted.   Qualified
    women are encouraged to apply.
    
    *UNFPA reserves the right to appoint at the indicated or lower level and prior to the   closing
    date.


    Location: Lagos
    Experience: 7 year(s)
    Course of Study: Not Specified
    Required Grade:  Not Specified




    PERSONAL ASSISTANT TO THE RESIDENT REPRESENTATIVE
    

    Type of Contract:      FIXED TERM APPOINTMENT  (FTA)
    Post level: ICS 06
    Post Number:    00005158
    Duty Post: Abuja
    Duration: One (1) Year (renewable but subject to satisfactory performance)
    DUTIES AND RESPONSIBILITIES
    Under the guidance of the UNFPA Resident Representative, the Personal Assistant ensures the
    effective functioning of the Representative office.   S/he works closely with Programme,
    Administrative and Finance staff, performing administrative duties, managing confidential files and
    coordinating briefing materials and arranging the agenda of the Representative.
    The Personnel  Assistant to the Resident  Representative will:
    • Arranges appointments and maintains the RR’s Agenda, receives high ranking visitors, places
    and screens telephone calls and answers queries with discretion.
    • Receives screens and route correspondence, attaches necessary background information and
    maintains a follow-up system with Units as requested.
    • Assists in the dissemination of information, acting as contact point with other Agencies.
    • Drafts routine correspondence some of a highly confidential nature, on a variety of subjects,
    ensuring that spelling, punctuation and format are correct for signature of the Resident
    Representative.
    • Arranges meetings with high-ranking officials and organizes the logistics of official receptions
    given by the Head of Office.
    • Maintains a database of addresses, phone and fax numbers of Government Officials, NGOs and
    the Diplomatic Corps.
    • Prepares briefing materials for use at meetings and official missions or special trips.
    • Receives screens and routes correspondences, attaches necessary background information and
    maintain follow-up.
    • Coordinates travel arrangements, liaises with the Travel and Finance Units.
    • Proof reads and clears correspondence for conformity with established procedures and accuracy
    of statements before being signed by the Representative.
    • Prepare travel/Semi Travel plans for the Representative and the CO. and forward to ARO
    • Close and send diplomatic pouch
    • Prepare note verbales/letter announcing the Representative’s mission outside and return to the
    duty station to UN Agencies, Diplomatic offices and Embassies
    • Organize weekly SMT meetings and other meetings for the  Representative
    • Participate in Meetings as directed by the Representative
    • Prepare Rep's daily itinerary and collate CO and zonal offices weekly planner
    • Disseminate circulars and information flow to the POs and the zonal offices as and when
    necessary
    • Prepare monthly calendar to RC's office indicating availability of Rep. in duty station for RC ai.
    • Raise requisitions for the CO as and when necessary
    • Act liaison role between the units in the office and the zonal offices
    • Perform any other task that may be assigned by the Rep from time to time.
    IV. Impact of Results
     Support the achievement of key results to assure overall efficiency and effectiveness of  the
    office of the Representative in the following areas:
     Programme Management
     Operational Management and
     Management of the office of the Representative
    V. Competencies
     Functional competencies
     Business Acumen
     Implementing management systems
     Innovation and marketing of new approaches
     Client orientation
     Organizational awareness
     Job knowledge/technical expertise
     Corporate Competencies
     Integrity/Commitment to mandate
     Knowledge sharing/Continuous learning Valuing diversity
     Working in teams
     Conflict and self management
     Empowerment/Developing people/Performance management
     Analytical and strategic thinking
     Results orientation/Commitment to excellence
     Appropriate and transparent decision making
    
    
    QUALIFICATION AND EXPERIENCE
    The ideal candidate should
    • Be a Nigerian national (Male or Female).
    • Possess Higher National Diploma or University degree in Secretarial Administration or in
    other related field preferred.
     Possess a minimum of 6  years  related work experience preferably in public or private
    sector organization
     Have an excellent organizational and time management skills
     Have the ability to establish and maintain harmonious relationships with  colleagues and
    other bilateral partners
     Have the ability to perform well under pressure and flexibility in handling unexpected work
    assignments as and when necessary
     Be excellence  minded and have the ability to work in team and a multi cultural environment
     Possess good writing and communication skills.
     Have good working knowledge of MS Office applications.
    
    
    METHOD OF APPLICATION
    All applications should include  functional e-mail addresses and mobile phone numbers, letter of
    application and UN Personal History Form (which can be download from our intrasite),
    attached as one file in  MS WORD format  only.    Applications should be addressed to The
    UNFPA   Resident Representative,  Abuja and forwarded to  e-mail addresses   - 
    vacancygdr.ng@unfpa.org    latest by 25 December, 2012 and    clearly marked     “Personal
    Assistant to the Rep  -  ICS 06”
    Please note that UNFPA will respond only to those applicants in whom it has a further
    interest. Kindly also note that ONLY applications sent by e-mail will be accepted. Qualified women are encouraged to apply.
    
    *UNFPA reserves the right to appoint at the indicated or lower level and prior to the closing
    date.
    


    Location: Abuja
    Experience: 6 year(s)
    Course of Study: Secretarial Administration
    Required Grade:  Not Specified