Jobs at fhi360

Interested candidates used visit www.fhi360.org/careercenter to register online and to submit CV/resume.

  • Senior Finance and Administrative Officer
    Country:              Nigeria
    Req ID: 3684
    National Only:  
    Description
     FHI/NIGERIA

    POSITION DESCRIPTION
    Title:                           State Senior Finance & Administrative Officer
    Location:                    State Office
    Supervisor:                State Program Manager

    Basic Functions:
                                                  
    This position will report to the State Program Manager and will be responsible for accounting and finance and overall administration for the state office and ensure compliance with the contractual requirements of Nigeria’s programs/projects with the objective of providing professional accountancy services consistent with generally accepted accounting principles.


    Duties and Responsibilities:
    Provide main support with problem resolution on CO cash accounts, bank resolutions, finance systems, resolution of audited questioned costs, and financial close outs at the state level.


    Ensure the accurate keeping of all books of account for the state office, including checking account, equipment and supply registers and all accounting records.


    Prepare monthly and annual financial reports, including financial status of subprojects account activities.


    Oversee contractual issues for the state office.


    Ensure continuous flow of funds to state office and to sub recipients.


    Provide support to and coordinate the FHI/Nigeria activities within USAID and PEPFAR guidelines and regulations.


    With relevant parties from programs, finance and contracts and grants, develop subproject documents, work plans and budgets.


    Oversee capacity building activities and other support to local implementing agencies (IAs) in the focus states


    Serve as point of contact for logistical and administrative needs in the office.


    Coordinate all administrative and secretarial support services for the field office (as relevant).


    Keep proper office records/filings as appropriate.


    Record minutes of staff meetings and circulates same amongst the field staff.


    Coordinate all travel details/logistics for the staff, consultants and TDyers’ including booking hotel accommodations and arranging for airport and hotel pick-ups.


    Provide logistic support for workshops and trainings.


    Coordinate all records/storage of supplies for the country office.


    Perform other duties as assigned.




    Knowledge, skills and abilities:

    Knowledge of local and donor contractual requirements and regulations


    Knowledge of generally accepted accounting, budgeting and fiscal control theory and practices.


    Budget development skills with multi funding sources and general ledger skills.


    Relevant software skills to include automated accounting software and database spreadsheets and Management Information Systems.


    Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.


    Report on variances and status on regular basis.


    Work independently with initiative to manage high volume work flow.


    Routine coordination with FHI employees and consultants, on-site and in the field.


    Demonstrated analytical skills in the interpretation of budgetary, financial and related management information.


    Must have report writing skills and be able to communicate with impact.


    Strong organizational skills and ability to prioritize and handle pressure situations.


    Handle financial and quantitative information with accuracy and precision; resourceful in gathering, verifying and analyzing financial data.


    Must exhibit high levels of professionalism, integrity and ethical values at all times.


    Time management skills, both in planning and organizing work to meet deadlines.


    Ability to effectively communicate financial and internal control issues to staff with little or no financial background.


    Ability to travel a minimum of 25%.
     

    Qualifications and requirements:
    BS/BA degree in Accounting, Finance and Business Administration or its recognized equivalent, and 5 – 7 years relevant experience.


    Or MS/MA degree in Accounting, Finance and Business Administration or its recognized equivalent, and 3 – 5 years relevant experience.


    Minimum of 3 years supervisory experience in office management and administration.


    CPA, ACA, ICAN, CIMA, CFE or any other relevant professional qualification is required.


    Experience in managing financial records of donor-funded organizations, and familiarity with donor and local contractual procedures is an advantage.


    Location: Not Specified
    Experience: 0 year(s)
    Course of Study: Accounting
    Required Grade:  Not Specified



  • Technical Officer, Logistics


    Country:              Nigeria
    Req ID: 3677
    National Only:  
    Description
    FHI 360/NIGERIA

    POSITION DESCRIPTION
    Position Title: Technical Officer (Logistics)

    Location:                    Country Office Abuja

    Supervisor:                Senior Technical Officer (Logistics)
                          

    Basic Function:

    The Technical Officer (Logistics) will assist the Senior Technical officer Logistics in the development of FHI 360 in-house capacity among the various departments, implementing agencies (IAs) and all tiers of government in all aspects of distribution and warehousing of health commodities. S/he will provide technical support and leadership to Nigeria’s efforts to strengthen the supply chain process of health commodities, using the LMIS supply chain management information system, to reduce stock-outs, lower costs and eliminate wastage.



    Duties and responsibilities:

    Support the STO Logistics in providing technical assistance to management, IAs and government on most efficient and cost effective distribution channels to improve the LMIS and supply chain systems of health commodities (i.e., medicines, laboratory reagents, rapid test kits and other medical supplies and consumables) procurement and distribution and ensure accountability of processes.

    Cooperate with other relevant departments to provide technical coordination in health product selection, quality assurance, receipt of commodities and efficient distribution systems.


    Work with the STO Logistics to direct outgoing or incoming health commodities distribution activities of FHI; ensure health commodities or supplies are shipped, distributed, or received in an efficient manner.


    S/he will support the STO in developing a cost effective system for cold and dry storage for health commodities based on good storage, evidence-based principles and in keeping with good quality assurance standards.


    Responsible for day to day warehouse maintenance and security and escalates issues/repairs/improvements to the STO (Logistics).

    Support the STO in the development of warehousing and distribution budgets and plans; recommends budget estimates for warehouse operations.


    Provide TA and capacity building to all tiers of the government of Nigeria and to FHI to strengthen national systems for procurement and supply chain management of health commodities as may be directed by the STO Logistics.


    Ensure that all required health inventory checks are conducted and all variances reconciled.


    Manage replenishment orders for health commodities at the various warehouses.


    Work with the STO in developing, maintaining and improving a logistics management information system and an electronic inventory system of stocking and tracking commodities in the warehouses.


    Conduct periodic visits to facility warehouses to follow-up on all warehouse related matters such as the environment, sterilization, refrigeration etc. and generate reports to management and other stakeholders.


    Monitor safety standards in accordance with regulations; ensure safety code and quality compliance are met daily and report any issues arising to the STO


    Work with the STO in designing coordinated systems for FHI to transport health commodities that report and forecast delivery times, transport costs and performance in order to reduce stock-outs, eliminate wastes and lower costs.


    Work with other FHI departments to improve commodities management and reporting.


    Ensure that all distribution documentation for health commodities in FHI, with funding agencies, suppliers, implementing partners and regulatory bodies is complete and compliant.


    Ensure FHI’s compliance with legal guidelines, Nigerian, US and any other funder’s export and import controls, contracting principles, sourcing and price/cost analysis requirements and report all actual or potential variance to the STO.


    Maintain the logistics management information system (manual and electronic) for the entire health commodity supply chain including HIV and TB medicines, malaria commodities, laboratory reagents, laboratory supplies, consumables and rapid test kits.

    Perform other duties as assigned.


     Knowledge, Skills & Attributes:

    Considerable knowledge of health and development programs in developing countries in general and Nigeria specifically.

    Sound knowledge of inventory control systems.


    Experience must include managing health commodity logistics information systems, including forecasting/quantification.


    Be familiar with developing PSM indicators and issues surrounding monitoring and evaluation of the PSM.


    Knowledge of Quantimed and Pipeline a plus

    Familiarity with technical and health management approaches relevant to the work of the National AIDS & STI Control, National TB Control Programs, National Malaria Control Program and RH especially at the state, LGA and community levels.


    Knowledge of the key principles and approaches to health systems strengthening.

    Sensitivity to cultural differences and understanding of the political and ethical issues surrounding HIV programs.


    Ability to evaluate relevance of data or information, as well as work with staff to resolve differences in interpretation of information.


    Ability to manage multiple projects at the same time, with minimal supervision and under pressure of tight deadlines.


    Sound knowledge and experience regarding M&E, statistics and quality assurance/quality improvement, and their specificities for developing countries.

    Ability to represent FHI/Nigeria to donors, government officials and the NGO community.

    Ability to manage tight deadlines and deliver high volumes of work with minimal supervision.

    High degree of proficiency in written and spoken English communication, including presentation and training skills.

    Well-developed computer skills.

    Ability to travel within Nigeria 25% time.


    Qualifications and Requirements:

    MPH or MS/MA in relevant degree with at least 3- 5 years post national youth service experience with at least 1 year experience in managing a PSM cycle, including rational health commodities selection, forecasting/quantification, quality assurance spanning the PSM cycle, warehousing/storage, distribution,  and LMIS.

    Or BS/BA in logistics, pharmacy or relevant field with 5 to 7 years post national youth service experience managing a PSM cycle, including rational health commodities selection, forecasting /quantification, quality assurance spanning the PSM cycle, warehousing/storage, distribution, and LMIS.


    Familiarity with Nigerian public sector health system and NGOs and CBOs is highly desirable.


    Location: Not Specified
    Experience: 3 year(s)
    Course of Study: Not Specified
    Required Grade:  Not Specified



  • Safety and Security Officer


    Country:              Nigeria
    Req ID: 3697
    National Only:  
    Description
    FHI/NIGERIA

    POSITION DESCRIPTION
    Title:                           Safety and Security Officer
    Location:                    State Offices
    Supervisor:                Security Manager/ State Program Manager/ Senior Finance & Administrative Officer



    Basic Functions:
    The Safety and Security officer will discharge his/her assignment under the guidance of the FHI 360 Security Manager. S/He will also work closely with the State Program Manager and the Senior Finance and Administrative Officer in the state in ensuring that all FHI 360 program staff and assets remain safe and secure from threats.



    S/He will give daily/weekly security updates to the security manager on incidents, trends and risk mitigation.



    Duties and Responsibilities:
    A. Security Management

    1.   Assist the State offices in developing and overseeing the day to day conduct of office security programs, and ensuring adequate responses to security incidents both natural and man-made.



    2.   In consultation with the Security Manager, provide technical security advice for existing and potential new offices including site selection and establishment of effective physical and procedural security measures.



    3.   Supervise and regularly appraise security contractors and Guard Companies as per agreement ensuring that all company policies and practices related to these are adhered to.



    4.   Manage physical security, fire safety and office evacuation drills periodically.



    5.   Conduct Hotel assessments in liaison with travel office for a safety and security approval process.



    6.   Establish a network with other key security players for information sharing and joint lobbying on security matters where possible.



    7.   Conduct onsite training for staff including personal safety, emergency evacuations, travel safety, relocation and evacuation.


    B. Security Awareness



    1.   Provide advance security advice and briefing to staff and visitors to respective states, ensure plans for tracking arrival, departure and accommodation.



    2.   Draft security advisories with advice on mitigation for circulation by the Security Manager or designee and general situation specific incidents and periods of heightened threat.



    3.   Conduct periodic briefing to State Managers and all staff keeping them up-dated on security developments and/or risks that may affect FHI 360 operations and make recommendations to minimize risks.



    C. Incident & Crisis management

     1.   Serve as the initial contact and coordinator for all emergency/staff incidents involving FHI 360 Nigeria staff and assets in the States, inform the Security Manager and recommend response actions.



    2.   Coordinate the updating of FHI 360 Security Management Plan, develop specific contingency plans for review by the Security manager as required or directed.



    3.   Maintain and periodically test the security tree for the States in region covered.



    4.   Organize safety & security awareness, fire and life safety training for all staff.



    5.   Maintain and enhance the State’s travel management system to track the location and contact information for all visiting staff and consultants.


    Knowledge, skills and abilities:
    1. Experience working for international organization(s) and an understanding of security strategies for humanitarian operations and previous security experience preferred.


    2. Strong assessment, evaluation, analysis and strategic planning skills.


    3. Ability to develop security related technical tools, guidelines and systems as well as able to work under minimal supervision.


    4. Excellent oral and written communication skills.


    5. Ability to speak several local languages an added advantage.


    6. Demonstrated ability to manage and work under stressful conditions.


    7. Ability to travel (30%) on regular basis throughout assigned States on short notice.



    Qualifications and requirements:
    A formal security qualification.

    Minimum of 3-5 years security management work experience in complex environments within Nigeria.


    Ability to work in a multi-cultural, multi ethnic team.


    Knowledge of personnel and organizational security issues, threat/risk assessment, security management and security awareness in complex contexts.


    Experience in incident reporting, incident mapping, compilation of security reports and assessments.


    Experience in training and coaching national and international staff on safety and security.


    Technical competency and training experience in field based communication systems, (Thuraya and internet systems) as well as general computer competency in Microsoft office systems.


    Sound knowledge of humanitarian principals of impartiality and neutrality as outlined in humanitarian charters and the international red cross code of conduct.



    Location: Lagos
    Experience: 6 year(s)
    Course of Study: Not Specified
    Required Grade:  Not Specified




  • Finance and Administrative Assistant


    Country:              Nigeria
    Req ID: 3695
    National Only:  
    Description
    FHI/NIGERIA
    POSITION DESCRIPTION

    Position Title: Finance and Administrative Assistant

    Location:                    State Office

    Supervisor:                Senior Finance and Administrative Officer


    Basic Function:

    Under the direction of the Senior SFAO, the State Finance and Administrative Assistant will be responsible for the provision of accounting, administrative, and logistical support services to the state office.


    Duties and responsibilities:

    1.                  Prepare monthly financial report forms which accompany executed sub project documents.

    2.                  Prepare monthly reporting/ budgets data entry into excel spreadsheets and automated MIS reports and disseminate information to country office.

    3.                  Assists the SSFAO in arranging travel logistics for state office staff, consultants and training participants including hotel reservations and where required, arranging airport and hotel pick-ups.

    4.                  Handles all photocopying assignments, development and printing of photographs including reproduction of recorded videotapes for the zonal office.

    5.                  Assists the SSFAO in the provision of logistic support for workshops and trainings.

    6.                  Assists the SSFAO in the maintenance of an efficient records/storage of all office supplies.

    7.                  Serves as point of contact for logistical and administrative needs in the office.

    8.                  Coordinates all administrative and secretarial support services for the state office (as relevant).

    9.                  Records minutes of staff meetings and circulates same amongst the staff of the state.

    10.              Assists with production of presentation materials for staff members.

    11.              Act as a receptionist: answers the telephones in an appropriate, clear and friendly manner, takes and relays messages or forwards calls, greets and directs office visitors, receives/sends correspondence, keeps fax log and any correspondence.

    12.              Perform office equipment tasks such as making needed arrangement for services for telephone and e-mail, obtaining quotations for required services, arranging for repairs of office equipment.

    13.              Performs any other duties as assigned.


    Knowledge, skills and abilities:

    1.                  Knowledge of general office practices and administrative procedures.

    2.                  Report to supervisor on variances and status on regular basis.

    3.                  Resourceful in gathering and providing information.

    4.                  Knowledge of budget preparation and monitoring.

    5.                  Excellent written, oral, interpersonal and organization skills.

    6.                  Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.

    7.                  Well developed computer skills, including knowledge of Microsoft office products.

    8.                  Typing skills.


    Qualifications and requirements:
     University degree in Accounting, Finance or Business administration
    Experience with administrative and secretarial skills
    Sound accounting skills
    Experience with large complex organization is required, familiarity with international NGOs preferred


    Location: Lagos
    Experience: 3 year(s)
    Course of Study: Accounting
    Required Grade:  Not Specified


  • Accountant


    Country:              Nigeria
    Req ID: 3688
    National Only:  
    Description
    POSITION DESCRIPTION
    FHI/NIGERIA


    Title:                           State Accountant

    Location:                    State Office
    Supervisor:                State Senior Finance & Admin Officer


    Basic Functions:                  
    Under the direction of the State Senior Finance & Admin Officer, the Accountant shall assume responsibility for accounting in the State Office and ensure compliance with the contractual financial requirements of the project.


    Duties and Responsibilities:

    Assists the State Senior Finance & Admin. Officer to ensure the accurate keeping of all books of account for the project, including checking account, equipment and supply registers and all accounting records.


    Works with the State Senior Finance & Admin. Officer to lead the preparation of monthly and annual financial reports, including financial status of subprojects account activities with accompanying bank documentation and receipts. Assist the SSFAO in monitoring NGO subproject budgets in accordance with approved workplan activities.


    Works with the SSFAO to provide support with the accounting workflow in the review and audit of State Office and sub recipient reports for reimbursement of expenditures.


    Works with the SSFAO to analyze, develop, and monitor accounting/fiscal control procedures and program budgets including monitoring cash flows and requesting for fund transfers from FHI/HQ.


    Prepares financial reports for State Office staff to monitor and track obligations and expenditures.


    Assists the SSFAO to provide training and backstopping on the accounting packages entry system.


    Works with the SSFAO to provide technical assistance to NGOs on accounting and financial matters. Identify areas needing improvement, and provide necessary staff development and training.


    Prepare written and verbal responses to inquiries and requests for budgetary information.


    Functions as support for fiscal year end adjustments and other related financial benchmark dates.


    Assists FHI/Nigeria staff in contractual modifications necessary for existing business/programs, and develops costing strategy to provide assistance in the preparation of cost proposals.


    Serve as a resource person to FHI/Nigeria and NGO staff on USAID financial regulations and FHI/Nigeria Terms and conditions.


    Carry out such other duties and assignments, as may be requested by the State Senior Finance & Admin. Officer, Assoc. Director of F&A/C&G or the Director of F&A.


    Knowledge, skills and abilities:
    Proven ability in the management of medium to large, multifaceted programs


    Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance


    Proven ability in building capacity of organizations in financial management


    Ability to represent FHI/Nigeria to donors, government officials and the NGO community in financial matters when necessary


    Proven ability in supervising staff when necessary


    Well developed computer skills


    Well developed written and oral communication skills


    Ability to travel in Nigeria for minimum of 25%

    Qualifications and requirements:
    University degree in accounting, Finance and Business Administration or its recognized equivalent


    CPA. ACA, ICAN or recognized equivalent


    Minimum of 5 years experience in accounting related to NGOs and community level programs, with increasing responsibility.


    Familiarity with USAID-funded programs and non-governmental organizations in Nigeria.


    Experience must reflect the knowledge, skills and abilities listed above


    Location: Lagos
    Experience: 5 year(s)
    Course of Study: Accounting
    Required Grade:  Not Specified