Jobs at Day Waterman College

To apply, please open & complete this JOB APPLICATON FORM together with a statement of suitability which should be no more than two sides of A4. In your statement you should address your specification and show how you meet the selection criteria and send to hr@dwc.org.ng
PA to the Principal 
Job Description

Post: PA to the Principal


Line Managed By: Principal

Role
The PA to the Principal has a lead responsibility within the school, serving to offer leadership to, and management of, all Front Office non-teaching staff.

The main role of the PA is to act as the Principal’s first point of contact with people from inside
and outside Day Waterman College, which will require dealing with students, parents, teachers,
other senior staff within the school, as well as liaising effectively with a range of external agencies, organizations and other schools and colleges.


General Responsibilities

To provide high-level secretarial and administrative assistance to the Principal by ensuring the
smooth day-to-day running of the office and undertaking comprehensive support tasks,
including handling all calls and correspondence, managing their busy diary, organising and
taking meeting minutes, ensuring the Principal is prepared and briefed for meetings and
interviews and organising travel arrangements and itineraries.

The Personal Assistant is the first point of contact for a wide range of educational, creative and
artistic contacts both internally and externally.

Furthermore, to provide administrative support to the Board of Governors, including organising and keeping minutes of meetings of the Governors and its sub-committees. To support the
Principal in his/her work with the Governors.

Specific Responsibilities

• Devising and maintaining office systems, including data management, filing, including the
filing and safe keeping of confidential correspondence and reports and the maintenance
of academic and educational records.
• Keeping the Principal’s diary and arranging the smooth running of his/her schedule,
including scheduling meetings.
• Preparing any briefing documents and necessary papers as required ensuring the
Principal is prepared for any meetings
 
• Organising all travel and accommodation arrangements for the Principal and any official guest of the school.
• Coordinating the Principal’s schedule when he/she is abroad.
• Collating and processing the Principal’s expenses for the Finance Office.
• Raising on behalf of the Principal invoices as necessary.
• Ensuring the Principal’s Office is kept presentable at all times.
• Responding to enquiries from the Governors as instructed by the Prinicipal.
• Typing letters, reports, notes and memoranda and disseminating same to appropriate
quarters on behalf of the Principal or the Leadership Team.
• Providing secretarial support to the Board of Governors to include, if necessary or
required, the taking of minutes for Board meeting and any other meeting as directed by
the Principal.
• Monitoring and prioritising the Principal’s e-mails, deciding how to best respond to these,
either by replying on his/her behalf where appropriate or alerting him/her, or other
members of the Leadership Team as necessary.
• Screening telephone calls, enquiries and requests, and handling them when appropriate.
• Sending approved official messages to external parties as instructed by the Principal or
the Leadership Team.
• Greeting and welcoming the Principal’s visitors and guests, and set-up and organising
refreshments as required.
• Any other reasonable duties as required by the Principal

Personal specification

• A good, articulate communicator, with a confident delivery style and the ability to pitch
communications at the right level.
• Excellent literacy and grammatical skills.
• Proven experience of minute taking in an academic environment or at executive level.
• Proven experience of prioritising and multi-tasking.
• Proficiency in the use of MS packages such as Word, Powerpoint and Excel.
• High attention to detail.
• Proven experience in providing high level secretarial and administrative support.
• Proven ability to deal diplomatically, sensitively and discreetly with information, which
may often be confidential.
• To be positive and approachable when dealing with a wide range of staff, students and
external parties at all levels.
• To be extremely organised, efficient, flexible and work independently with good attention
to detail.
• The ability to focus, whilst working in a busy office to tight deadlines is essential.
• The ability to juggle a multitude of tasks is essential.
• Strong problem-solving abilities.
• Self-motivated with the ability to work under own initiative.
• Educated to at least a degree level

Location: Lagos
Experience: 0 year(s)
Course of Study: Not Specified
Required Grade: Not Specified
Human Resource Officer 
Post: Human Resource Officer

 Line Managed By: Principal

Role:

To manage, develop, organize, implement, evaluate and promote the school Employee
Relations and Human Resource plans, policies, procedures and practices.

General Responsibilities:


1. To assist the Leadership Team in developing, implementing and maintaining a policy for the
management of employee relations and use of the human resource to achieve the aims and
objectives of the school.

2. To act as an effective link between the Leadership Team and all employees.

3. To promote healthy and challenging work culture within the employees of the school.

4. To act effectively as a representative of the school in matters relating to communication with
external parties on HR related issues.


Specific Responsibilities:


1. To maintain the work structure by updating job requirements and job descriptions for all
positions.

2. To participate actively in staff recruitment by advising on manpower planning, organizing
job adverts and candidate selection process, calling for references and necessary check
reports such as criminal, certificate and previous employment checks, communication
with candidates and preparing and dispatching contract documents as instructed by the
Leadership Team.

3. To prepare employees for assignments by establishing and coordinating orientation and
induction programs, pre-employment medical test, pension and salary accounts and by
liaising with the Internal Services and IT departments on accommodation and facilities.

4. To keep records of staff employment history which include selection and interview
reports, contract documents, references, contract adjustments and reviews, sanctions
and recommendations; and to maintain utmost confidentiality of such information.
 5. To advise the Finance Department on salaries, benefits and entitlements, including final
or severance benefits and any change or adjustment on them.

6. To advise the Leadership Team on such issues as confirmation of employees, pay
reviews, etc.

7. To liaise with providers on staff welfare and statutory requirements such as life
insurance and health insurance.

8. To communicate to staff such information as approved and instructed by the Leadership
Team.

9. To participate actively in staff performance management and appraisal; and advise and
if approved organize appropriate CPD programs.

10. To maintain professional and technical knowledge by attending educational workshops;
reviewing professional publications; establishing personal networks; participating in
professional societies.


Skills/Qualifications:

Knowledge of recruitment and hiring practices.

Knowledge of current Human Resources Management and Benefits Administration practices.

Knowledge of Performance Management, Communication Processes, Compensation and Wage
Structure.

Knowledge of Employment Law and Laws Against Sexual Harassment.

Ability to communicate reasonably well, both oral and written.

Good human relations skills.

Notes:


1. This job description is a broad and inclusive document, which outlines areas the HR
Officer is required to lead and manage.

2. Given the dynamic nature of any developing organization, a job description is essentially
a flexible document, so that it can respond to changing organisational and individual
professional needs over time.

3. Consequently, a job description will be reviewed on a regular basis so that it is sensitive
to changes in staffing and the developmental needs of the school. In any case, job
descriptions need to be reviewed at least once per calendar year.
Location: Lagos
Experience: 0 year(s)
Course of Study: Not Specified
Required Grade: Not Specified