Base Logisticians at Médecins du Monde

Medecins Du Monde jobs in NigeriaMédecins du Monde or Doctors of the World, is an international humanitarian non-profit organization that provides emergency and long-term medical care to vulnerable populations while advocating for equal access to healthcare worldwide.

Base Logistician

 
Location: Damboa

Contract Length: 6 months with possibility for renewal
Under the direct supervision of the Base Manager/Field Coordinator and under the technical supervision of the Logistics Coordinator, the Base Logistician will be mainly responsible for the below objectives.

Main Objectives
  • Damboa Base Setting Up
  • Supervising the supply chain – particularly pharmaceuticals
  • Supervising the logistic support
  • Support / Assist in Security Management
  • No teamLogistics Reporting
Logistics Coordination

Objective 1: Base Setting Up/ Damboa
  • Through the strong support of Maiduguri Logistics, set up the Damboa base which is currently under process
  • Ensure proper contract is made with the landlord and Follow up the implementation of contracts accordingly
  • Ensure the rehabilitation works of the new base under set up is done as per the agreement between MDM and the Landlord
  • Ensure all the required standard is in place in the new base set up as per the agreed deadline with the immediate supervisor
Objective 2: Responsible for supervising the supply chain

Activities:
  • Ensure the implementation of MDM supply procedure
  • Monitor the supply team to follow the deadlines, delivery dates
  • Make sure that all purchase done by following the financial plan, cash forecast
  • Make sure that purchase  follows the quality control procedure
  • Check the Purchase dossier before sending to Maiduguri, make sure the stores are managed according to MDM  standard (acceptable level)
  • Make sure that supply team conducts Physical inventories for stock regularly
  • Anticipate the transport needs for projects & office activities
  • Make sure the safe & on time transportation of projects material to the field or between warehouses
  • Anticipate the supply activities related to projects and convey to purchaser on time
  • Participate in project assessments & planning as required
Objective 3: Responsible for supervising the logistic support

Activities:
  • Ensure the efficient management of resources (fleet, IT, utilities)
  • Ensure the good weekly vehicle planning
  • Ensure the on time repair & maintenance of fleet (vehicle, generators,)
  • Monitor the purchase of fuel for vehicles
  • Anticipate the vehicle needs for base in relation with project & office activities
  • Ensure the good usage of MDM equipment and update asset register regularly
  • Ensure the tracking of equipment as per MDM procedures
  • Anticipation for the need of equipment for the base
  • Ensure the rehabilitation of premises & regular check
  • Ensure the participation of logistics in selection of premises for projects & offices
  • Ensure that communication means are available for professional work (internet, telephone etc.)
  • Make sure proper utilization of IT equipment
  • Conduct the logistics assessments in the field whenever required, and provide the support to team in the field.
Objective 4: Assist/Support in Security Management:

Activities:
  • To ensure that security / safety rules followed by all staff during working time and use of MDM premises / facilities
  • Information collection related to security situation in the area
  • Incident reporting
  • Implementation of security / safety rules (first aid kits, firefighting equipment etc.)
  • Assist field coordinator in updating  security plan
Objective 5: Team management

Activities:
  • Adaptation of team according to the workload (including daily labour & temporary recruitments) – specifically drivers and guards
  • Support the team in making work plan & prioritizing of task and follow-up
  • Provide technical support to team on logistics’ issues
  • Make sure that JDs for staff under his/her supervision are updated
  • Participate in the relevant recruitments
  • Conduct the appraisal interview for staff under his/her supervision
  • Participate in disciplinary actions
  • Identify the training needs conduct/ arrange the training for them
  • Make sure HR rules / guidelines followed in management of team with support from Head Office HR department
Objective 6: Reporting
  • Make sure the information flow in terms of reporting
  • Collect the data for reporting & analyse and give recommendations
  • Send the monthly reports (Narrative Report, Procurement Tracking, Asset and Warehouse Report including Monthly Vehicle Summary) to the supervisor and his/her technical manager(Logistics Coordinator) at Maiduguri
Objective 7: Coordination
  • Make sure the coordination among the Logistics team (sharing of information)
  • Make sure the coordination between logistics & technical departments on logistics issues
  • Ensure the submission of monthly cash forecast on time, coordinate with administration to finalize (participation in cash forecast meeting)
  • Conduct the weekly logistics meeting (planning etc.)
  • Participate in weekly base meeting
Objective 8: Programme Support
  • Ensure the MDM clinics are able to access materials from either Damboa or Head Office
  • Provide on-site logistical support to the MDM clinics in Damboa
Level of studies:
  • University Degree / Diploma in Logistics Management, or close subject matter
  • At least 2 years of experience in field of Logistics with INGO
Required skills Management experience - Good organizer - Diplomacy - Rigour (on procedures)- Experience in supervising a team - Team Spirit - Autonomy - Negotiation Skills - Honesty - Communication Skills, Diplomacy and Relational skills - Financial Management skills - Capacity to manage large quantities of products, activities and information - Good/Fluent English Knowledge - Computer knowledge (Word/Excel), security management
Method of Application

Send CV + cover letter
Either in person, deliver to MDM Office, or via email to recruitment.nigeria@medecinsdumonde.net
Information:
Starting date: ASAP
Place of office : Damboa
We’ll pay attention only to the complete files in English.
Our process of selection include some test and interviews
Note that only the shortlisted candidates will be contacted
Thanks.